How Do You Properly Document a Vessel with the USCG?

Vessel documentation is a national form of registration and generally required for commercial vessels greater than 5 net tons.

This article will help you understand if your vessel needs to be documented, and how to get your Certificate of Documentation from the Coast Guard.

Does my vessel need to be documented?

Any vessel (Inspected or Uninspected)  greater than 5 net tons engaged in domestic or coastwise trade must have a Certificate of Documentation (COD) on board bearing a valid endorsement for the activity in which it is engaged (46 CFR 67).

Vessels greater than 27 feet are likely over the five ton minimum requirement.

Coastwise trade is the transportation of merchandise or passengers between points in the U.S. or the exclusive economic zone (EEZ). In addition, towboats operating between points in the U.S. or the EEZ or between the EEZ and points in the U.S. and dredges operating in the U.S. or the EEZ must be documented. The EEZ is 200 nautical miles from the coastline.

If your vessel is greater than 5 tons and only used for recreation, you can choose to document it, but it’s not required. If you do get a recreational endorsement, you can only use your vessel for recreational purposes.

Initial documentation

If your vessel needs to be documented for the first time, the process is fairly straightforward.

The basic requirements for documentation are to:

1. Prove ownership of the vessel
2. Show U.S. citizenship
3. Show eligibility for the endorsement you’re applying for

A vessel must measure at least five net tons and must be wholly owned by a citizen of the United States.

To apply for your Certificate of Documentation, you’ll fill out Form CG-1258. This form includes information about the vessel, information about the owner of the vessel, and details about the documentation endorsement you’re seeking.

There are different endorsements based on the purpose of your vessel, including: commercial fishing, freight, passenger, research, and more.

COD endorsements are valid for 1 year and in order to renew USCG documentation, a CG-1280 Form must be completed.

What vessels are exempt?

Vessels that don’t operate on the navigable waters of the U.S. or in the fisheries in the EEZ are exempt from the requirement to be documented. Also exempt are Coastwise qualified, non-self propelled vessels used in coastwise trade within a harbor, on the rivers or lakes (except the Great Lakes) of the U.S., or the internal waters or canal of any state.

Different types of documentation

A Certificate of Documentation (COD) may be endorsed for fishery, coastwise, registry, or recreation.

When you fill out the CG-1258 form, you’ll check the box according to the vessel’s primary purpose. Unless the COD currently restricts the vessel from recreational use, any documented vessel may be used for recreational purposes, regardless of its endorsement, but a vessel documented with only a recreational endorsement may not be used for any other purpose. Registry endorsements are generally used for foreign trade.

Transferring a COD

When you sell a documented vessel, you’ll complete another CG-1258 form and mark the "Exchange Of Certificate Of Documentation" box under "Purpose of Application".

We hope this made your life a little easier and if you have other questions the MM-SEAS team is always here to help!

MM-SEAS is free to use on your own and if you need some more personalized help you can upgrade to MM-SEAS Pro inside of the site.

No matter what, when you are ready to submit your application, you can choose to have the MM-SEAS staff create a perfect application, handle the USCG application fees and work with the USCG on your behalf to resolve any issues for a flat fee of $349 or you can choose to submit on your own.

Pro MM-SEAS members get access to unlimited live 1 on 1 calls with one of our USCG Licensing Specialists. We've found that answering questions live with screen sharing in a video call makes both of our lives easier. Pro MM-SEAS members can access these features inside of MM-SEAS under License Guidance.